{"id":738,"date":"2014-01-22T02:05:03","date_gmt":"2014-01-22T02:05:03","guid":{"rendered":"https:\/\/blogs.poly.com\/?p=738"},"modified":"2014-01-22T02:05:03","modified_gmt":"2014-01-22T02:05:03","slug":"arrangetheoffice","status":"publish","type":"post","link":"https:\/\/blogs.poly.com\/arrangetheoffice\/","title":{"rendered":"How to Arrange your Office for the Best Productivity"},"content":{"rendered":"<p>We all struggle with keeping a clean office, and especially a clean desk.\u00a0 It feels like when you finally get it all cleaned off, you always come back to another pile of paperwork.\u00a0 It is a common issue for all of us, but it doesn\u2019t have to be.\u00a0 There are lots of ways to stay clean and productive, and I am going to share the ones I have learned with you.<\/p>\n<ul>\n<li>The Big Clean \u2013 The beginning of the year is the best time to do this.\u00a0 Get a big trash can, extra bags, a shredder, a large table for sorting, and get to work.\u00a0 Sort what you have to keep, throw away or shred what you don\u2019t.\u00a0 This will be one of the hardest parts.\u00a0 It is easy to say \u201cwell I might need this at some point.\u201d\u00a0 Make key decisions on what subjects you will keep files on, and think about who else might have the same info, so you aren\u2019t storing the same documents twice or three times.<\/li>\n<li>Scan, Scan, Scan \u2013 If it doesn\u2019t have to be a paper copy, scan it and store it digitally.\u00a0 Paper files are troublesome and lead to ridiculous amounts of clutter.\u00a0 Digital storage is always the better option if it is available.<\/li>\n<li>Organize your Storage \u2013 Your storage methods should be just as organized as the items in it.\u00a0 This goes for digital as well as paper documents.\u00a0 You should have folder organization to store your documents whether it is in a physical file cabinet or a network drive.\u00a0 Having 1000 documents on a flash drive unsorted is wasting your time and everyone else\u2019s.\u00a0 No one wants to wait 20 minutes for you to find the correct revision of the word file, or was it an excel file?\u00a0 What did I name it again?\u00a0 Wait I think it was on my other flash drive\u2026<\/li>\n<li>Buy a Labeler \u2013 Labelers are fantastic, and good ones aren\u2019t too expensive.\u00a0 They are certainly worth the reduction in stress.\u00a0 Label your file cabinets, storage drawers, boxes, and your cat.\u00a0 It will make it easy to locate anything you need, and will also keep others in your workspace from putting your stuff back in the wrong place.<\/li>\n<li>Create a \u201cWaiting on\u201d Folder \u2013 Don\u2019t you hate when you have a document that you can\u2019t move forward on because you are waiting on someone else to approve it or give you their portion?\u00a0 Those documents always end up floating on your desk.\u00a0 They can\u2019t be tossed, but you don\u2019t want to file them away either.\u00a0 This is why it is good to create a \u201cWaiting On\u201d folder.\u00a0 This folder should be set aside from your other files, and should be checked daily to see what you need to follow up on.<\/li>\n<li>Keep your Desk Empty \u2013 A desk is meant to be empty so you can use it to write on, spread out documents for analysis, and other useful things.\u00a0 If you have so many printers, staplers, Knickknacks and coffee cups that you can\u2019t use it as such, then you need to reevaluate your desk setup.<\/li>\n<li>Keep your Desktop Empty \u2013 I am talking about your computer here, but notice the word association here.\u00a0 It is called a \u201cdesk top\u201d because it is supposed to be just like the top of your desk.\u00a0 It should only include current projects you are actively working on and essential tools.\u00a0 Other than that it should clear.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>We all struggle with keeping a clean office, and especially [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[508],"tags":[1121,1122,1123,1124],"_links":{"self":[{"href":"https:\/\/blogs.poly.com\/wp-json\/wp\/v2\/posts\/738"}],"collection":[{"href":"https:\/\/blogs.poly.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.poly.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.poly.com\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.poly.com\/wp-json\/wp\/v2\/comments?post=738"}],"version-history":[{"count":0,"href":"https:\/\/blogs.poly.com\/wp-json\/wp\/v2\/posts\/738\/revisions"}],"wp:attachment":[{"href":"https:\/\/blogs.poly.com\/wp-json\/wp\/v2\/media?parent=738"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.poly.com\/wp-json\/wp\/v2\/categories?post=738"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.poly.com\/wp-json\/wp\/v2\/tags?post=738"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}